If you answered yes to any of the above questions, then you may benefit from the products and services offered by DocuSafe Networks, LLC. We offer computer networking and electronic document management solutions to the Small Business Market.

Docusafe’s paperless office document management solution helps businesses cut through the paper clutter and better serve their customers.  DocuSafe’s solution is a leading digital imaging document filing solution for the medical, financial, insurance, and other industries seeking a paperless office solution.  Using DocuSafe’s solutions, companies can manage large volumes of documents, optimize workflow, enforce privacy (HIPAA/SEC) and improve efficiency. It’s actually pretty simple… since Paper Cuts Profit, Docusafe’s goal is to help you cut paper and become more profitable.  Let us show you how a DocuSafe’s SAFE is right for your business.

Key features of the DocuSafe's Shared Access Filing Environment include:

Document Management of many types of standard documents that starts at the filing cabinet.

• Create an electronic version of your physical filing cabinet
• Move folders from cabinet to desktop to user or multiple users via Cabinet  workflow management
• Copy items from folder to folder or cabinet to cabinet
• Eliminate filing mistakes - no more lost or misplaced files
• Free up floor space for growth by removing physical filing cabinets
• Improve overall business processes

Format Independence – Our solution is built to be compatible with other applications

• Work with documents in their native format and application
• Consolidate pertinent documents from different applications in a single folder
• Preserve openness to future capabilities

Workflow Acceleration

• Improve efficiency and customer service - employees can access customer information to answer questions while the customer is on the phone
• One to many folder routing – share the same folder with multiple users
• Communicate and share files using standard applications and email programs
• Sensitive to your business process and supports your process so you are not inconvenienced by a new system
• Accessible by anyone with proper authority
• Add new customers more efficiently
• Scale your business without adding headcount
• Instant access to remote files
• Improve records quality and accuracy

Security and Tracking – Limit access to files and track where files have been and where they’re going

• Critical tool for achieving regulation compliance (HIPAA, SEC, etc.)
• Management reporting – ability to run a report to show audit trail
• Know where your files have been and where they are going—Eliminate the guesswork
• Secure with 250 customizable security levels

General solution specifications and system requirements:

Workstation
Processor: Pentium II or higher
Operating System: Win98, 2000, or XP
RAM: 128Mb recommended
Hard Drive: 30Mb minimum free space

Server
Processor: Pentium II or higher
Operating System: NT4.0, 2000 Server NTFS
RAM: 256Mb (+16Mb per user)
Hard Drive: Based upon volume

File Support
Over 250 formats including:
    Microsoft® Corel®
    Adobe® Autodesk®
    Lotus® HTML/TIF

Scanner Support
TWAIN compliant

Print & Fax Support
Local printer
Network Print Server
Windows based fax software

E-mail Support
MAPI compliant (Microsoft Outlook recommended)

Database Support
ODBC compliant or Custom API

Applications Modules:

Some of the Application Modules are add-on components to the base solution software that enable additional functionality like quicker filing of outside documents, bulk filing, and creation of a “frequently used” filing cabinet. We can help you customize your document management solution environment for your specific office needs. Application modules are also offered in various bundled configurations to simplify the ordering process for common configurations. 

Application Modules include:

Filer: This module allows you to file (Save as) from any Windows-compliant software that supports the ‘Save As’ function to a cabinet and folder in its native format. This module also allows you to drag and drop any file from the MS Explorer environment onto the desktop icon so you can then add documents into the document management solution environment. 

Imager: This module allows for bulk filing of images into the solution environment. 

Forms:  This module provides complete integration for ScanSoft’s award winning OmniForm using Active X control. Forms enhances OmniForm by allowing the user to directly file forms within the document management system solution, populate common fields across multiple forms, route forms to other users, export form data to an OBDC compliant database, and sign forms using a real-time signature pad or via entering a pin code. ScanSoft and OmniForm are trademarks or registered trademarks of ScanSoft, Inc. in the United States and other countries. 

Publisher: 

This module allows you to publish documents (print) from other software applications into a the document management solution cabinet folder. As a result, documents are saved as a standard TIFF or non-editable DMX image.  Publisher is a great tool for preserving text documents in a format that is “read” only. 

Tracker: 

This module helps you track down file locations and file access, so you’ll always know where your file is, where it’s been and who may have made changes. It also helps you track activities for regulatory compliance (HIPAA, SEC, etc.), and the Tracker provides general security, peace of mind, and overall efficiency. 

For more information on our application specific modules and how we can provide the right solution for your company, please contact us and a sales representative will contact you.

Services

We offer you a full range of services, from design and integration to training and ongoing technical support. We are available to help you make a seamless transition to the document management environment. We help you get your new filing system up and running, train your staff, and answer all of your questions, so you can be assured that your transition is on budget and time.

Our services fall into four main categories: Design-Planning-Integration, Training, Support and Maintenance.  

Like you, we are in the business of serving our customers and clients. We understand that change is difficult and you may want some help implementing a new system. Our Integration Services team of seasoned professionals can assist you in designing, planning, and implementing new technology.

Our expertise helps make the implementation process easy to understand and seamless. We know you don’t want to shut down the office for days to implement your system and train employees. And we ensure you don’t have to. Right from the very beginning, our solution is focused on saving you time and money. You’ll be up and running in no time with our following integration solutions.

Design, planning & integration:

• Analysis of Solution Needs

• Requirements Analysis

• Project Schedule Plan

• Workflow Architecture Design

• Application Integration Analysis

• Electronic Forms

• Database Design

Implementation:

• Customized Configurations

• Applications Development

• Applications Integration

• Applications Loading

• Electronic Forms Implementation

• Testing

• Applications Tuning

Training:

DocuSafe offers training services that fit your schedule. We can come to you for dedicated training of your staff or your staff can come to a training facility near you. We want to make things easier for you by training everyone on the new system from the very beginning. Our training covers everyone who will need to use the system – from the end user to the administrator.

Our Training Offerings include:

• On-Site or off-site Classes

• Internet-based Classes

• End-user Training

• Administrator Training  

Support:

DocuSafe’s  support offerings range from telephone support to on-site and in-depth technical support.

In our continuing mission to save you time and money, our technical support services save you from spending valuable time searching for answers, making mistakes, and guessing what to do next.

Docusafe support is only a phone call away. Call us when you have a problem, and we’ll help you fix it. We love to do it!

Our Support Offerings include:

• Phone Support

• On-site Support  

  Maintenance:

  DocuSafe and it’s partners is continuously making its software better. Our software maintenance program helps keep your operation current and optimized for maximum performance. Software maintenance is sold on an annual basis and includes all maintenance upgrades over the twelve month period.

Markets:

Paper Cuts Profit!

We hope that you’re ready to join us in putting paper in its place. As you may already know, our “Shared Access Filing Environment” (SAFE), helps companies manage large volumes of documents, optimize workflow, enforce privacy, and improve efficiency, all without wasting time and money or consuming precious floor space.

Here is a list of markets that we work with:

Medical, Dental, Insurance, Financial, Mortgage, Title, Accounting, Credit Unions, Trucking, Law, Construction, Government and any General Business.  DocuSafe Networks specializes in working with the Small Business Market. We understand your special needs!